Instructions for Presenters

The Gerontological Society of America (GSA) welcomes your participation in the 2021 Annual Scientific Meeting. The program reaches across all of GSA’s professional sections and embraces the interdisciplinary nature of its membership. Sessions and events will take place from November 10 to 14 at the Phoenix Convention Center and the Sheraton Phoenix Downtown.

Registration

All meeting participants are required to register to attend the Annual Scientific Meeting. Register by September 2, 2021 to receive the special “Early Bird” rate.

Abstract Book

Accepted abstracts will be published in a supplement issue of Innovation in Aging, under the title: Program Abstracts from the GSA 2021 Annual Scientific Meeting. The Abstract Book will be available electronically only.

The abstract information published in the Abstract Book will appear exactly as provided in the abstract submission (i.e., author information: names, institution/organization, city, state, country; abstract title; abstract text).

Presentation Formats

The program includes poster, paper, and symposium presentation types. All presenters are encouraged to review GSA’s Speaker Procedures for requirements and helpful guidelines (available in June).

Poster Sessions

All poster sessions are one hour face-to-face presentations for meeting attendees to interact with presenters. Your Poster should be on display for the duration of the session time listed in your notification e-mail. As the presenter, you are required to attend your board for the one hour face-to-face presentation. The presentation space will be shared with the exhibit hall to elevate the posters' visibility and the scientific value they contain.

Poster sessions will take place in Exhibit Hall AB at the Phoenix Convention Center. There are four timeslots dedicated to posters. 

Wednesday, November 10
Face-to-face time is 6 to 7 pm

Thursday, November 11
Face-to-face time is 2 to 3 pm

Friday, November 12
Face-to-face time is 2 to 3 pm

Saturday, November 13
Face-to-face time is 2 to 3 pm

Set-up times for poster sessions are 30 minutes prior to your poster session. All poster presenters are responsible for the removal of their materials from boards by the end of their presentation time. Any posters remaining will be removed. All displaced posters must be claimed by 3:30 pm on Saturday or they will be discarded. GSA is not responsible for storing or the care and condition of removed posters.

Paper Sessions

Paper sessions are 90-minute periods during which four to six oral presentations, grouped around a common theme or topic, are delivered. When there are four presentations in a session, individual presentations should be no more than 18 minutes (about 14 minutes for presentation and 4 minutes for questions and discussion). With fewer or more presentations in a session, adjust these times accordingly. It is important that presenters stay within their allotted time. Each paper session will have a Session Chair to assist with timekeeping and to facilitate discussion among presenters and audience participants.

Symposia

Symposia are scheduled in 90-minute sessions and are composed of several presentations on a topic organized by a Chair. A discussant is on hand to facilitate discussion between presenters and the audience. Chairs and/or organizers of symposia are responsible for making sure sessions begin and end on time.

Audio-Visual Equipment

For every symposium and paper session, GSA will provide a pre-set list of audio-visual equipment. Individuals who wish to use additional equipment must arrange for it at their own expense. Should problems arise with audio-visual equipment during your presentation, volunteers or GSA staff members located at the Registration desk can assist. GSA will provide the following equipment:


• One (1) LCD projector
• One (1) screen
• One (1) electric pointer
• One (1) podium microphone
• One (1) PC laptop (speakers are required to use the laptop in the meeting room)

GSA does not provide WiFi for paper sessions or symposia.